The classification flow
After processing, material lands in the awaiting classification list. The system says what it thinks it is — a service description, a case study, pricing information — and proposes how to use it. You have two options:
- Looks right — accept the suggestion and the material joins the usable set.
- Adjust — refine the category, or answer a few quick questions so the classification is more accurate.
What you can do with an item
| Action | What it does | When to use it |
|---|---|---|
| Use in generation | The material takes part in content production. | The default state for anything useful and current. |
| Pause | The material stays but generation does not use it. | A seasonal promotion after the season, or information under review. |
| Pin to content | Attach the material to a specific piece so it is certainly used there. | When an article has to be about one particular case study or document. |
| Archive | Out of the day-to-day list but not gone; can be reactivated. | A finished project, old campaign material — things you may need but that are in the way now. |
| Delete | Removes it permanently. | A wrong file, a duplicate, or something that must not be stored. |
What you see in an item's detail
- Transcript — for video and audio, the spoken words written out. You can edit it if it misheard a technical term.
- Extracted text — for documents and images, what the system read. If this is empty or wrong, the file is probably a scan with no text layer.
- Safety — the result of the content check. Blocked material is not used.
- Repurposing ideas — suggestions for what content could come out of this material.
Why is the extracted text empty?
Usually because the PDF is a scan rather than a text layer. The system then uses image recognition, which can be incomplete on a poor scan — try uploading the text original.
How many items go into producing one article?
The system picks the material most relevant to the topic, not all of it. If a particular item must appear, pin it.
Does archived material use storage?
Yes — archiving is not deletion: the file remains. To free storage you have to delete.